We make it easy to keep track of your whole fleet â even if the vehicles do not have a hardware device installed. Here is how to import your vehicles.
When should I use this guide?
Use this guide when you want to import vehicles from companies that you monitor in Fleet.
The guide is for when you want to:
choose which companies Fleet should monitor
see which vehicles can be imported from a monitored company
import selected vehicles to My Fleet
stop monitoring a company you no longer want to follow
Fleet can also suggest a company to monitor if an electronic driving journal is installed in a vehicle with a registration number that belongs to another company. You then need to actively choose to monitor the company before Fleet imports more vehicles from it.
Prerequisites
To monitor companies and import vehicles, you need to:
be able to log in to Fleet on the web
have access to My Fleet
have access to Manage fleet
have the permission Allow importing of vehicles
have companies or vehicles that Fleet can match against data from the Swedish Transport Agency (Transportstyrelsen)
If you do not see Manage fleet or the Monitored companies tab, it may be because you lack permission. The Monitored companies tab and the items Companies found and New vehicles found in To do are only shown if you have the permission Allow importing of vehicles. Contact the Fleet administrator at your company if you need access.
How to do it
Open Monitored companies
Log in to Fleet on the web.
Open My Fleet.
Select Manage fleet.
Open Monitored companies.
Here you can see companies that Fleet can monitor for vehicle import and updates.
Monitor a company
Find the company you want to monitor.
Select Monitor this company.
Check that the company is shown as monitored.
When a company is monitored, Fleet can show vehicles that are registered to the company at the Swedish Transport Agency.
Import vehicles from a monitored company
Click the arrow next to the monitored company to show its vehicles.
Review the list of vehicles that can be imported.
Select the vehicles you want to add to My Fleet.
Click Import vehicles.
Check that the vehicles appear in My Fleet after the import.
So Fleet does not necessarily import all vehicles automatically. You choose which vehicles to add, so that the vehicle list contains the vehicles you want to work with in Fleet.
Stop monitoring a company
If you no longer want to follow vehicles from a company, you can stop monitoring it.
Go to My Fleet.
Select Manage fleet.
Open Monitored companies.
Find the company you no longer want to monitor.
Clear Monitor this company.
Vehicles that have already been imported stay in My Fleet even if you stop monitoring the company. If an imported vehicle should no longer be in the vehicle list, it needs to be handled separately.
If it doesn't work
First check that:
you have access to Manage fleet and the permission Allow importing of vehicles
the company can be matched against vehicle data at the Swedish Transport Agency
you have selected the right company
you have selected the vehicles to import
If you do not see any company or any vehicles to import, it may be because Fleet cannot find matching data for the organization, the vehicles have already been imported, or you lack permission.
Tips!
Only import the vehicles you actually want to work with in Fleet.
Check the list of importable vehicles before you import, especially if the company has many vehicles.
Stop monitoring companies you no longer need to follow, so the vehicle data is easier to keep relevant.
If a vehicle cannot be imported, you can in some cases add it manually via My Fleet > Fleet > Add vehicle.